Best SOP Software in 2025 — Compare the Top Tools

There are dozens of tools that claim to “manage processes”.
Only a few make it easy for real teams.

This comparison is especially for:

• small businesses

• operations managers

• founders with growing teams

• non-technical users

We’ll keep it practical — not just feature lists.

What to look for in SOP software

The best tools make it easy to:

• create SOPs fast

• keep them updated

• share with the right people

• search and find processes

• export or print if needed

Bonus points for:

• AI assistance

• approval workflows

• version history

• templates

SOP software compared

Trainual

Best for: training and onboarding people
Strengths

• polished UX

• good for growing teams

• strong training modules

Limitations

• relatively expensive

• overkill for small teams

• more about training than simple SOP docs

Process Street

Best for: structured workflows and checklists
Strengths

• powerful automations

• recurring workflows

• approvals and assignments

Limitations

• needs setup time

• steeper learning curve

• not ideal for quick doc creation

Notion

Best for: teams already using it for everything
Strengths

• flexible pages and blocks

• databases and linking

• collaborative

Limitations

• not actually SOP-specific

• no enforced structure

• risky for SOPs that must be consistent

SweetProcess

Best for: small to medium organisations
Strengths

• clear process hierarchy

• simple UX

• focused on SOPs

Limitations

• older design

• not AI-assisted

• less flexible formatting

SimpleSOP (our approach)

Best for: teams who just want SOPs written clearly, fast

Strengths

• guided prompts

• automatic SOP generation

• export to clean PDF

• built for non-technical users

Limitations

• currently early-access

• intentionally simple (not a full workflow suite)

Which SOP software is best?

Choose based on stage:

• freelancers → Notion or SimpleSOP

• small teams → SimpleSOP / Trainual

• operations-heavy teams → Process Street

• large orgs → enterprise workflow platforms

If you just want:

“Turn my messy process into a clean SOP fast”

then SimpleSOP is built exactly for that.

Join the waitlist